Application Packet Statuses

Statuses are used to manage the workflow of the Application Packet. Each packet can have only one status at a time. 

o    Not Submitted

§  The packet has a status of “Not Submitted” when the packet is created for the first time or when any of the packet items are created, revised, or modified, but the Application Packet has not been submitted to the State.

o    Submitted

§  The packet has a status of “Submitted” when the Sponsor uses the Submit for Approval button on the Application Packet screen to submit the error-free packet to the State for review.

§  If the packet status is “Submitted”, the entire packet becomes read-only to the Sponsor.

§  All applications that are “Submitted” must ultimately be “Approved”, “Denied”, or “Returned for Correction” or “Withdrawn”. 

o    Approval Recommended (i.e., First Level Approved)

§  When a Sponsor is new to the program, the system will require two levels of approval.  This status represents the first level of approval performed by the State before a final approval is granted.

§  The Application Packet screen will display the First Approval button when the first level approval is required. After the button has been selected, this button will not display; however, the Approve button will be displayed.

o    Approved

§  The packet has a status of “Approved” when the State has approved each packet item AND has selected the Approve button on the Application Packet screen. 

o    Denied

§  The packet has a status of “Denied” when the State selects the Deny button on the Application Packet screen. 

§  When a packet is “Denied”, the packet remains view-only and nothing in the packet can be modified. The only way to edit items in a denied packet is for the State to change the status of the packet to something other than “Denied”.

§  By denying an Application Packet, the status of all items within the packet is automatically set to “Denied”.

§  An “Approved” packet cannot be “Denied”. 

o    Returned for Corrections

§  The packet has a status of “Returned for Corrections” when the State selects the Return button on the Application Packet screen. 

§  This status unlocks the packet for the Sponsor and sets the status back to “Not Submitted”.

§  An “Approved” packet cannot be “Returned for Corrections”.

o    Withdrawn

§  The packet has a status of “Withdrawn” when the Sponsor or State selects the Withdraw button on the Application Packet screen. 

§  An Application Packet with a status of “First Level Approved” can be withdrawn.

§  An Application Packet with a status of “Approved” packet cannot be “Withdrawn”.  If an application has been “Approved”, it can only be “Cancelled” or “Terminated” by the State (see Application Packet section).