Sponsor Application

The Sponsor Application screen provides access to the Sponsor’s annual application for the Child and Adult Care Food Program. The Sponsor is required to complete a new Sponsor application annually; however, if an application is contained within the system from the previous year, the State has identified select application data that rolls over from the previous year and pre-fills a new year’s application.

To view a Sponsor application (Original)

1. On the blue menu bar, select Applications.

2. From the Applications menu, select Application Packet – DCH. The current year’s Application Packet screen displays.

3. Select View next to the Sponsor Application packet item. The Sponsor Application for the designated program year is displayed.

Note: If there are multiple versions of a Sponsor application within the system (i.e., revisions exist), the system defaults to the version with the most current Application Effective Date designated on the Sponsor Application’s Internal Use Only section.

To view a Sponsor application (Revision)

1. On the blue menu bar, select Applications.

2. From the Applications menu, select Application Packet – DCH. The most current year’s Application Packet screen displays.

3. Select the revision link under the Latest Version column. The Sponsor Application History for the designated program year is displayed.

4. Select the application version you would like to view.

TIP: The View option appears in two situations: 1) If the user only has view-access security rights or 2) If the user has modify-access security rights BUT the Application Packet has been submitted to the State and is under State review and therefore can no longer be modified.

To add a Sponsor application (New Sponsor)

1. On the blue menu bar, select Applications.

2. From the Applications menu, select Application Packet – DCH. The most current year’s Application Packet screen displays.

3. Select Add next to the Sponsor Application packet item. The Sponsor Application for the designated program year is displayed.

4. Enter required information.

5. Select Save. A confirmation screen displays.

6. Select <Edit to return to the Sponsor Application screen.
-OR-
Select Finish to return to the Application Packet screen.

TIP: The Add option only appears for new Sponsors. If a Sponsor had an application in the previous year and has elected to enroll in the new year, the prior year’s application information is rolled over into the new year’s application as a starting point. The user would select Modify to review and update this information.

To modify a Sponsor application

1. On the blue menu bar, select Applications.

2. From the Applications menu, select Application Packet – DCH. The most current year’s Application Packet screen displays.

3. Select Modify next to the Sponsor Application packet item. The Sponsor Application for the designated program year is displayed.

4. Modify any desired information.

5. Select Save. A confirmation screen displays.

6. Select <Edit to return to the Sponsor Application screen.
-OR-
Select Finish to return to the Application Packet screen.

TIP: The Modify option only appears when the Application Packet has not been submitted. Once an application has been submitted and approved by the State, a revised application must be submitted (i.e., the Revise option is displayed).

To delete a Sponsor application

1. On the blue menu bar, select Applications.

2. From the Applications menu, select Application Packet – DCH. The most current year’s Application Packet screen displays.

3. Select Modify next to the Sponsor Application packet item. The Sponsor Application for the designated program year is displayed.

4. Select DELETE on the Edit menu in the top-right corner.

5. The system transfers you to the bottom of the screen and a warning message is displayed.

6. Select the Delete button at the bottom of the page. A confirmation message displays.

WARNING: A Sponsor application can only be deleted if the Sponsor has not yet submitted any claims for the program year.

Once the application has been deleted, it is permanently removed and cannot be restored. Use caution before deleting an application.

To revise a Sponsor application

Note: Only state-approved applications can be revised. Once a Sponsor revises the Sponsor application, the Application Packet must be re-submitted and the state review and approval process starts again.

1. On the blue menu bar, select Applications.

2. From the Applications menu, select Application Packet – DCH. The most current year’s Application Packet screen displays.

3. Select Revise next to the Sponsor Application packet item. The Sponsor Application for the designated program year is displayed.

4. Modify any desired information.

5. Select Save. A confirmation screen displays.

6. Select <Edit to return to the Sponsor Application screen you just modified.
-OR-
Select Finish to return to the Application Packet screen.

TIP: The Revise option only appears when the previously submitted Application Packet has been approved by the state.